Simplicity Means Focus

I met with a client this morning and he was telling me about how good it felt to spend last weekend in his office just cleaning out and getting rid of old files and things that he didn't need anymore and it got me thinking about how clutter can keep us from being focused on the things we really need to be doing to move our businesses or sales forward.

When you look at your desk are you constantly trying to figure out where you put something so that you can work on it? When you look at what you should be doing do you have multiple to do lists and post it notes all over the place? When you look at your calendar do you have notes scribbled all over the place and it's hard to figure our what you should be doing next to follow-up with that prospect or client? And finally when you call a meeting does it turn into a free for all because there is no set agenda?

These are all things that creating some simplicity in how you do things can really help you focus. Let's look at each one of them:

• First organizing your desk, keep on your desk only those things that you need to work on for that day, move the rest of it somewhere else or better yet go through it and toss out the stuff you truly don't need. This will keep you on task and not wasting time looking for things.
• Your to do list; I work with my clients and get them to do a weekly worksheet that gets them thinking about organizing their entire week versus just a day at a time, I think this keeps them focused on the big priorities that need to get accomplished and they don't get hung up on the things that are not vitally important. I also encourage them to do time blocking which helps the concentrate on setting critical blocks of time aside to work on revenue generating activities versus time wasters.
• Your calendar and follow-up; get a system that keeps everything organized for you, here's where technology can really help. Look for a system that will keep everything at our fingertips, emails, calendars, documents, etc... and easily accessible. I use a system called BatchBook that is easy to use and syncs with all my devices.
• And last but not least and I've written about this one before, meetings! Set a start time and an end time and have a written agenda. This will help you stay on track and not waste time in meetings. If there is not a specific objective for the meeting then don't have one!!

By simplifying the various things you do on a day to day basis you really can create focus!